How does GPS-verified time tracking work?

Employees clock in from a phone or kiosk, and Smartclocksystems records the GPS location alongside the punch. Locations can be geofenced so punches outside the expected job site are flagged for manager review — hours still get paid, but you can see exactly where every clock-in happened.

Does Smartclocksystems run payroll?

Yes. Smartclocksystems runs full payroll — gross to net, taxes, deductions, pay stubs and direct deposit — straight from approved timecards. If you'd rather keep your existing provider, approved hours, overtime, PTO and lunch deductions also export via our Gusto integration or as a CSV file you can upload to any payroll system.

Can I schedule shifts across multiple locations and time zones?

Yes. Smartclocksystems supports multi-location scheduling with per-location time zone overrides, drag-and-drop shift assignment, open shifts, swaps, and AI-assisted templates.

Does Smartclocksystems offer a free trial?

Yes. Every paid plan starts with a 30-day free trial, no credit card required. Paid plans are a monthly base fee plus a price per active employee, and there is a free plan for teams of 5 or fewer. See the pricing page for current plan details.

All features

Time off

Time off without the back-and-forth.

Employees see their real balance before they ask. Managers approve or deny in one list, the employee hears back by email or text, and approved days land on the schedule so clashing shifts get caught.

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Time-off requests with three Thanksgiving requests awaiting approval and the PTO liability panel (sample data)

3 requests waiting · 4 approved

Live balances

Accruals on your policy

Balance caps

Approve or deny in one list

Email and SMS updates

Catches clashing shifts

Four things it takes off your plate.

Request time off panel showing the employee's live available balance for the chosen policy (sample data)

Balances employees can trust

Everyone sees what they have left per leave type as they request, plus a history of every hour accrued and used. Requests over the balance are stopped before they reach you.

Time-off policies with accrual per period and maximum balance for each leave type (sample data)

Policies that match your handbook

Set the hours accrued per period and a balance cap, then assign the policy weekly, bi-weekly or monthly. Accruals stop at the cap.

Pending requests with Approve and Deny buttons, plus approved and denied rows with a reason (sample data)

Approve or deny in one list

Pending requests sit together with the dates and days. Approve in a click; a deny needs a reason, and the employee gets the decision in the app, by email or by text.

PTO liability panel with the total and each employee's balance, rate and liability (sample data)

Know what unused time off is worth

The PTO liability panel multiplies each person's accrued, unused hours by their pay rate, so the total is there when your accountant asks.

Also in time off

Approved time off shows on the schedule

Clashing shifts flagged before they are saved

Managers alerted to new requests

Team calendar of upcoming time off

Company holidays for employees to see

Manual balance adjustments with a note

Request a day off by asking Clocky

PDF and CSV export of requests

Gusto time-off sync (Pro)

Works with the rest of the system.

Scheduling

Approved time off shows on the week and clashing shifts are caught.

Payroll

Sync balances and requests with Gusto, or export to CSV.

Clocky AI

Employees ask for a day off in plain English.

Questions people ask

Each policy sets the hours earned per period and a maximum balance. Assign it to an employee weekly, bi-weekly or monthly and hours accrue on that schedule, stopping at the cap. Every accrual is recorded with the balance after it.

Free for teams of 5 or fewer

Your next shift starts in a few hours.

Add a location, invite the crew, and have verified clock-ins running before it does.

Start free for 1 month Book a 15-minute walkthrough

No card needed

Cancel any time

Real support from Texas