How does GPS-verified time tracking work?

Employees clock in from a phone or kiosk, and Smartclocksystems records the GPS location alongside the punch. Locations can be geofenced so punches outside the expected job site are flagged for manager review — hours still get paid, but you can see exactly where every clock-in happened.

Does Smartclocksystems run payroll?

Yes. Smartclocksystems runs full payroll — gross to net, taxes, deductions, pay stubs and direct deposit — straight from approved timecards. If you'd rather keep your existing provider, approved hours, overtime, PTO and lunch deductions also export via our Gusto integration or as a CSV file you can upload to any payroll system.

Can I schedule shifts across multiple locations and time zones?

Yes. Smartclocksystems supports multi-location scheduling with per-location time zone overrides, drag-and-drop shift assignment, open shifts, swaps, and AI-assisted templates.

Does Smartclocksystems offer a free trial?

Yes. Every paid plan starts with a 30-day free trial, no credit card required. Paid plans are a monthly base fee plus a price per active employee, and there is a free plan for teams of 5 or fewer. See the pricing page for current plan details.

All features

Payroll

Payday from hours you already approved.

Payroll starts from approved timecards, not a spreadsheet. Withholding, deductions, pay stubs and direct deposit are worked out for you, and Run Payroll stays locked until every check for the period has passed.

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Payroll overview with readiness checks and Run Payroll locked until flagged employees are resolved (sample data)

Run Payroll locked: 1 of 4 checks ready

Gross-to-net pay

Pay stubs

Direct deposit

Contractor payouts

Readiness checks

Gusto sync

Four ways it keeps payday right.

Pro

Readiness checks: a pending timesheet, three open violations and a missing clock-out, plus where each employee stands (sample data)

A readiness check every period

Pending approvals, open compliance violations and missing clock-outs are listed in one place, each with a link straight to the fix.

Pro

Employees this period with hours, pay rate, total pay, status and a View stub button (sample data)

Gross-to-net with pay stubs

Federal and state withholding, Social Security, Medicare and deductions are worked out per employee. Everyone gets a PDF stub, and can confirm their pay before it goes out.

Pro

Run Payroll button disabled with the note: resolve flagged employees before running payroll (sample data)

Locked until ready, closed once paid

Run Payroll stays off for the whole run until every check passes, with the reason shown beside it. A paid period locks again, and only an owner or company admin can reopen it, with a reason in the audit log.

Pro

Integrations hub with Gusto connected, last sync time and synced records (sample data)

Keep Gusto if you use it

Connect Gusto and your employees and time off sync in every night. Run Payroll sends approved hours to Gusto. Or export timecards to CSV or Excel.

Also in payroll

Weekly, biweekly, semimonthly or monthly pay

Reminders to approve timecards and leave

1099 contractor payouts by direct deposit

Split direct deposits across accounts

Payroll vault with every access logged

Labour cost by department against a budget

Compare pay periods side by side

Works with the rest of the system.

Time tracking

Geofenced punches become the approved hours payroll uses.

Compliance

Open violations are flagged before anyone gets paid.

Time off

Pending leave requests are chased before payroll runs.

Questions people ask

Payroll is on Pro and above. Free covers up to 5 active employees for time tracking, without payroll. Paid plans are a base fee plus a price per active employee. See pricing.

Free for teams of 5 or fewer

Your next shift starts in a few hours.

Add a location, invite the crew, and have verified clock-ins running before it does.

Start free for 1 month Book a 15-minute walkthrough

No card needed

Cancel any time

Real support from Texas