How does GPS-verified time tracking work?

Employees clock in from a phone or kiosk, and Smartclocksystems records the GPS location alongside the punch. Locations can be geofenced so punches outside the expected job site are flagged for manager review — hours still get paid, but you can see exactly where every clock-in happened.

Does Smartclocksystems run payroll?

Yes. Smartclocksystems runs full payroll — gross to net, taxes, deductions, pay stubs and direct deposit — straight from approved timecards. If you'd rather keep your existing provider, approved hours, overtime, PTO and lunch deductions also export via our Gusto integration or as a CSV file you can upload to any payroll system.

Can I schedule shifts across multiple locations and time zones?

Yes. Smartclocksystems supports multi-location scheduling with per-location time zone overrides, drag-and-drop shift assignment, open shifts, swaps, and AI-assisted templates.

Does Smartclocksystems offer a free trial?

Yes. Every paid plan starts with a 30-day free trial, no credit card required. Paid plans are a monthly base fee plus a price per active employee, and there is a free plan for teams of 5 or fewer. See the pricing page for current plan details.

All features

Compliance

Catch break and overtime issues before they cost you.

Every approved timecard is checked against your break and overtime rules. Anything that looks wrong lands in one inbox for a manager to review, and every edit stays on record.

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Compliance review inbox with flagged meal breaks, a missed clock-out and overtime (sample data)

Compliance risk score of 38, medium, with the four things driving it (sample data)

7 open · 2 reviewed

Break-rule checks

Overtime flags

Review inbox

Licence expiry alerts

Full edit history

Pay data by role

Four ways it keeps you covered.

Rest break, meal break, second meal and missed clock-out flags on approved timecards (sample data)

Breaks and overtime, checked

Short or missed meal and rest breaks, missed clock-outs and overtime are flagged when a timecard is approved. State rules apply by each location's state.

Pro

Compliance assistant listing four open items with suggested fixes (sample data)

Ask what's driving your risk

The compliance assistant gives you a risk score and answers in plain English: who, what happened and the suggested fix.

Basic

Licences with expired and expiring-soon status per employee (sample data)

Licences that don't lapse

Set the licences each role needs. You get alerts at 90, 60, 30 and 14 days before expiry, and people without a valid licence are kept off the schedule.

Time edit audit trail listing each punch change (sample data)

Every edit on record

Change a punch and the edit is logged: who made it, when, and the value before and after. Nothing is overwritten quietly.

Also in compliance

Approaching-overtime alerts

Append-only audit log with IP and device

Monthly summary PDF of reviewed items

Choose which roles see pay and personal data

Custom roles, managers scoped to their sites (Pro)

Tamper-evident punch ledger with monthly seals (Enterprise)

Works with the rest of the system.

Time tracking

Every punch, break and edit feeds the checks.

Payroll

Review flags before hours become the payroll run.

Clocky AI

Ask about hours, overtime and risk in plain English.

Questions people ask

When a timecard is approved, it's checked for short or missed meal and rest breaks, a missing second meal on long shifts, missed clock-outs and overtime. Each item goes to the review inbox. It flags for review; it isn't legal advice.

Free for teams of 5 or fewer

Your next shift starts in a few hours.

Add a location, invite the crew, and have verified clock-ins running before it does.

Start free for 1 month Book a 15-minute walkthrough

No card needed

Cancel any time

Real support from Texas