How does GPS-verified time tracking work?

Employees clock in from a phone or kiosk, and Smartclocksystems records the GPS location alongside the punch. Locations can be geofenced so punches outside the expected job site are flagged for manager review — hours still get paid, but you can see exactly where every clock-in happened.

Does Smartclocksystems run payroll?

Yes. Smartclocksystems runs full payroll — gross to net, taxes, deductions, pay stubs and direct deposit — straight from approved timecards. If you'd rather keep your existing provider, approved hours, overtime, PTO and lunch deductions also export via our Gusto integration or as a CSV file you can upload to any payroll system.

Can I schedule shifts across multiple locations and time zones?

Yes. Smartclocksystems supports multi-location scheduling with per-location time zone overrides, drag-and-drop shift assignment, open shifts, swaps, and AI-assisted templates.

Does Smartclocksystems offer a free trial?

Yes. Every paid plan starts with a 30-day free trial, no credit card required. Paid plans are a monthly base fee plus a price per active employee, and there is a free plan for teams of 5 or fewer. See the pricing page for current plan details.

All features

Scheduling

Build the week. Publish when it's right.

Drag shifts onto a weekly grid, copy last week or apply a template. Overtime and time-off clashes show up as you go, and nobody sees a change until you publish it.

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Weekly schedule grid with open shifts, drafts and a Publish button (sample data)

Drafts stay private until you publish

Drag-and-drop week grid

Copy last week

Reusable templates

Overtime shown in red

Time off on the schedule

Notify on publish

Less time on the rota, fewer gaps.

Applying a shift template to a team: 19 drafts, one day skipped for approved time off (sample data)

Templates and bulk scheduling

Save the shifts you use every week and apply them to a team over a date range. You see overlaps, time off and overtime before anything is created.

Pro

Open shifts with ranked candidates showing hours and overtime (sample data)

Open shifts, filled fast

Post a shift nobody has yet and employees can request it. Or see a ranked list of people who fit, with their hours this week and any overtime, then assign in one click.

Pro

Swap, cover and give-away requests waiting for approval (sample data)

Swaps with a manager's OK

Employees ask to swap or give away a shift and you approve it. You can let safe swaps approve themselves when there's no overtime, rest or location conflict.

Basic

AI-drafted schedule with coverage and a compliance check (sample data)

Let Clocky draft the week

Pick a date range and a priority, and Clocky drafts a schedule from your demand and rules. It lands as drafts you can edit, then you publish.

Also in scheduling

Week and month views

Copy last week in one click

Warnings for overlaps and unavailable staff

Approved time off shown on the grid

Email, in-app and text alerts on publish

Licence checks before assigning (Basic)

Employees see their shifts on any phone

Works with the rest of the system.

Time tracking

Punches are checked against the published schedule.

Time off

Approved leave shows on the grid as you build.

Clocky AI

Ask Clocky to draft next week, then review it.

Questions people ask

When you press Publish. Until then new and changed shifts are drafts only managers can see. On publish, each person gets an email with their shifts, plus an in-app and text alert if they've turned those on.

Free for teams of 5 or fewer

Your next shift starts in a few hours.

Add a location, invite the crew, and have verified clock-ins running before it does.

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No card needed

Cancel any time

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