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Track hours for every crew, on every job site, from one time clock

SmartClock Systems is a GPS-verified time clock, scheduling, and payroll platform built for construction companies running crews across multiple active job sites. Employees clock in from a phone or a shared jobsite kiosk, punches are checked against each site's geofence, and supervisors get a live read on who's working where — without chasing paper timesheets.

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GPS-verified clock-inMulti-site schedulingJob-cost visibilityPayroll included
GPS-verified
Every clock-in checked against the job site
Flagged, not blocked
Out-of-fence punches still get paid on time
Multi-site
Schedule and track crews across every active job
Gross-to-net
Payroll runs straight from approved hours

Why multi-site construction crews use SmartClock Systems

Construction crews rarely work from one location for long. A framing crew might spend Monday on one site and Thursday on another three miles away, while a service crew bounces between four or five jobs in a single day. Paper timesheets and manual entry make it hard to know, after the fact, which job actually absorbed which hours — and easy for hours to drift onto the wrong job number, get rounded generously, or simply get forgotten. SmartClock Systems ties every clock-in to a GPS location and a job site the moment it happens, so the record is built as the work happens instead of reconstructed from memory at the end of the week.

Geofencing makes that record trustworthy without adding friction for the crew. Each job site gets a defined radius, and a punch made outside it is automatically flagged for a supervisor to review — it doesn't stop a worker from clocking in and it doesn't hold up their pay. The employee still gets paid for the hours worked; the flag just gives a foreman or office admin something concrete to check before approving the timecard, instead of taking every entry on faith or interrogating every worker at the end of the pay period. Scheduling, job costing, and payroll all read from that same verified record, so nothing gets re-typed between systems.

Everything a construction crew needs in one time clock

Time tracking, scheduling, job costing, and payroll — built around crews that move between sites, not a single office.

GPS & geofenced clock-in

Crews clock in and out from a phone or a shared kiosk at the job trailer. Every punch carries a GPS location, and a punch made outside the site's geofence is flagged for review automatically — never blocked, and the hours are still paid on time.

Multi-site scheduling

Build the week's schedule with drag-and-drop tools, assign crews to specific jobs, and move people between sites as work shifts. Supervisors see who's assigned where, and each worker gets their schedule on their phone.

Per-job labor cost tracking

Hours roll up by job site as crews clock in and out, so labor cost against a project is visible while the work is happening — not weeks later when the invoice lands.

Payroll from approved hours

Run gross-to-net payroll straight from approved timecards — taxes, deductions, pay stubs, and direct deposit — or export the same GPS-verified hours to Gusto or a plain CSV file if you'd rather keep your current payroll provider.

PTO for hourly crews

Configurable accrual policies, employee self-service time-off requests, and manager approvals, backed by a live balance ledger — so a foreman knows who's actually available before assigning the next job.

Licence & document tracking

Keep OSHA cards, trade licences, and onboarding paperwork attached to each worker's profile, alongside a tamper-evident record of every clock-in, edit, and approval — so “who worked where, and when” is always answerable.

From clock-in to payday, on one job at a time

The same GPS-verified punch flows through scheduling, job costing, and payroll — no export, no re-entry.

01

Crew clocks in at the site

A worker opens the mobile app or taps in at the shared jobsite kiosk. GPS location is captured with the punch automatically — no separate step, no extra hardware to manage.

02

Geofence check runs in the background

If the punch falls outside the job site's geofence, it's flagged for review. The worker is never stopped from clocking in, and the hours are still paid on the normal schedule.

03

Hours roll up by job

Approved and flagged time both feed the job-cost view, broken out by site, so labor spend against a project stays visible while the work is still underway.

04

Payroll runs from approved timecards

Once a supervisor signs off, hours move straight into a payroll run — or export to your existing provider — with no re-typing and no separate spreadsheet.

Keep labor cost visible on every active job

Every hour in SmartClock Systems is tied to a worker, a job site, and a GPS-verified punch — which means the labor side of a job's cost is visible while the job is still open, not reconciled after the fact from a stack of paper timesheets. Supervisors and project managers can watch hours accumulate per site as the week goes, catching overtime or a crew running long on a job before it becomes a surprise on the final invoice. When it's time to run payroll, those same approved hours flow straight into a gross-to-net payroll run — taxes, deductions, pay stubs, and direct deposit — or export cleanly to Gusto or a CSV file if you handle payroll through another provider. Either way, the hours behind every paycheck are the same ones your job-cost reports are built on.

Compliance & documents

Audit-ready hours, without the paper trail

Every clock-in, edit, and approval is written to a tamper-evident record, so if a client questions an invoice or a worker disputes their hours, you have an exact answer — who punched in, from where, at what time, and who approved any change afterward. Alongside that audit trail, SmartClock Systems keeps a place for the paperwork that follows a construction crew from job to job: OSHA cards, trade licences, safety certifications, and onboarding documents, attached to each worker's profile so expirations don't slip through the cracks between projects.

  • Tamper-evident log of every clock edit and approval
  • Trade licence & OSHA card expirations tracked per worker
  • Onboarding documents stored on the same worker profile
  • GPS-verified punch history for every job site, every worker

Common questions from construction teams

Does geofencing stop a crew member from clocking in?

No. Geofencing flags out-of-fence punches for a supervisor to review — it never blocks a punch or delays pay. Every hour worked still gets paid on schedule.

Can we track labor cost by job site?

Yes. Hours roll up by job as crews clock in, so you can see labor cost against a specific project while the work is happening, not weeks later.

Do we have to switch payroll providers?

No. You can run full gross-to-net payroll inside SmartClock Systems, or export approved, GPS-verified hours to Gusto or a CSV file for whatever provider you already use.

What happens if a job site has poor cell service?

The mobile app caches clock-ins, clock-outs, and breaks locally and syncs automatically the moment connectivity returns, so a dead zone on site doesn't cost anyone their hours.

See it running on your own job sites

Bring your job sites, your crews, and your current payroll setup — we'll show you exactly how clock-ins, scheduling, and payroll work together for a multi-site construction operation.

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